INFORMATION FOR PRESENTERS

Poster Presentations
Enrollment

For poster presentations and inclusion of scientific abstracts into the conference program, the author should enroll by April 30th, 2011 at the following address:
http://bvsms.saude.gov.br/bvs/htai/inscricoes_en.htm.


Poster Dimensions
Obey the established size parameters of 90 centimeters for the width and 120 centimeters for the height. Presenters are suggested to provide approximately 50 printed copies of the poster (on A4 size paper) to distribute to conference attendees, keeping in mind that prizes will be given to the best posters.

Tips:

• The poster will preferably contain: Introduction, Results and Conclusion (including tables, graphs and charts), avoiding abbreviations and acronyms, mainly in the conclusion.
• The title should have letters 5 cm in height.
• The size of letters within the body of the text should be 4 cm.
• The names of the author, institution, city and country should be 3 cm.
• Preferably double-spaced lines in the text body.
• The poster should be legible at a distance of two meters.

Poster Location
The posters will be displayed in the Pre-function Rooms A and B of the Hotel Intercontinental, Rio de Janeiro. The exhibition will take place Monday and Tuesday, the 27th and 28th of June, 2011. There will be a help desk in the exhibition area to provide kits and to orient presenters regarding where to place the posters. No other material will be permitted, except for pushpins. ATTENTION: It is the authors’ responsibility to place and remove posters according to the designated exhibition time periods, since the event production team will not be available for preparing, transporting, setting up or taking down any poster presentations. Nor will the production team print posters or receive deliveries on behalf of presenters.

The works will be presented on the dates as informed in the e-mails sent to the first authors on the list. The number attributed to the posters will be on one of the boards located in the Pre-function Rooms A and B, on the informed date. The works will be displayed according to the area specified during enrollment: HTA Methods, Clinical Studies/Evidence Based Health Care, Economic Studies, Health Policy and Practice, and others.


Poster Presentation Schedule
During lunchtimes and the coffee breaks, all conference participants will be invited to visit the poster exhibition. It is the author’s responsibility to welcome conference attendees and answer any questions the Poster Prize Committee or Student Prize Committee may have.

Date	Morning Coffee Break	Lunch	Afternoon Coffee Break
Monday, June 27th	10h30 – 11h30	13h00 – 14h30	16h00 – 16h30
Tuesday, June 28th	10h30 – 11h30	13h00 – 14h30	16h00 – 16h30

Schedule for Hanging and Removing Posters
These times must be rigorously respected. Posters that have not been taken down by the established time will be removed and sent to recycling.

Date	Hanging	Removal
Monday, June 27th	7h00 - 8h30	18h00 - 19h00
Tuesday, June 28th	7h00 – 8h30	18h00 - 19h00

Oral Presentations
In accordance with the HTAi Annual Conference Guidelines, all presentations must be given in English, the event´s official language.

For oral presentations and the inclusion of scientific abstracts into the conference program, the author should enroll by April 30th, 2011 at the following address: http://bvsms.saude.gov.br/bvs/htai/inscricoes_en.htm.


Oral Session Composition
Each oral session will be 90 minutes long and will hold four to six presentations of approximately 15 minutes each, with a format of ten minutes for the oral presentation and five minutes for a question and answer period. The chairperson will determine the time limit for each question and answer session (after each presentation or at the end of each session). In order to guarantee that all presenters receive the same opportunity, the chairperson of each session will be instructed to rigorously meet the time limit reserved for each presentation.
IMPORTANT: Please check in 2 hours before the beginning of the oral session at the media desk (Água Marinha room) to confirm your participation, to verify that your short biographic presentation was received and to drop off your presentation.


Bibliographic presentation
Please bring a printout of the following information:
• Name, Last name
• Position
• Institution/ Affiliation
• City/Country

The order of the presentations can be found on the event’s website from May onward
(www.htai2011.org).


Tips for oral presentations
Slides should be brief and with adequately sized letters. Quickly present a summary of your methodology, results and implications for the field in regards to the conference themes. Try to summarize the key points at the end of the presentation, keeping in mind that within the audience there will be professionals, investigators, international experts, managers, policy-makers and also students.


Audiovisual
Each conference room will be equipped with computers enabled to function with any version of Microsoft PowerPoint.


Oral Presentation Schedule

Date	1st Period Morning	2nd Period Morning	1st Period Afternoon	2nd Period Afternoon
Monday, June 27th	-	-	14h30 – 16h00	16h30 – 18h00
Tuesday, June 28th	-	11h30 – 13h00	14h30 – 16h00	16h30 – 18h00
Wednesday, June 29th	8h30- 9h30	9h30- 11h00	-	-

Other Presentations

Plenary Sessions
In the first and second plenary session, each presenter will be allotted a total of 20 minutes and at the end of each session there will be time for a question and answer period, to be defined by the chairperson. In order to guarantee the same opportunity to each participant, the chairperson of the session will be instructed to comply with the time limit established for each presentation.

The intention of the third session is to stimulate a debate amongst all those present on how HTA can rise to the challenges explored in the meeting, in the light of the progress, achievements and shortcomings noted to date. To this end, a somewhat unconventional format has been chosen for this session. At the beginning of the session, the chair will invite six speakers to speak for about five minutes each, highlighting what they see as the three or four key challenges for HTA and how they believe HTA should address these over the next five to ten years. As Chair, Chris Henshall will then invite comments and discussion from the audience and the session will conclude with each of the six speakers speaking for about two minutes with their concluding thoughts on the challenges and next steps for HTA. The aim is to stimulate delegates to think about their work and how it needs to develop to meet the challenges of sustainable health care.

Parallel Panel Sessions
Each session will last approximately 90 minutes and it will be up to the chairperson to determine how much time will be allotted for the question and answer period.

Special Sessions
Each special session will last approximately 90 minutes and it will be up to the chairperson to determine how much time will be allotted for the question and answer period.


Media Desk
All speakers are requested to check-in at the Media Desk 2 hours before their presentation. For those presenting at the beginning of a morning sessions, the speakers should identify themselves the day before. This way it will be possible to verify the PowerPoint presentation on the central server, a necessary measure to guarantee the technical aspects of the speakers’ presentations.


Opening Schedule:

Date	Times
Saturday, June 25th	07h00 – 18h30
Sunday, June 26th	07h00 – 18h30
Monday, June 27th	07h00 – 18h30
Tuesday, June 28th	07h00 – 18h30
Wednesday, June 29th	07h00 -14h00

Company Logos
HTAi policy prohibits exhibiting company logos or any other promotional material in any of the conference rooms. It is requested that all presenters comply with this policy.


Conflicts of Interest
The HTAi 2011 organizing committee has committed itself to offering an impartial and balanced program based on the educational and scientific objectives of the conference. In accordance with the HTAi Annual Conference Guidelines, all HTAi 2011 presenters are required to explain at the beginning of their presentation, and in all material for dissemination, any possible conflict of interest and the source of financing for the work being presented.


Press
There will be photographers contracted by the conference organizing committee and accredited members of the press present at the event in order to promote the conference.


Publications
The scientific abstracts from the conference will be published electronically in the National Library of Medicine and in the conference book of abstracts. Therefore, the HTAI 2011 publication may be cited. Additionally, according to HTAi guidelines, all slides used in the oral presentations will be made available on the event’s website, in a secure PDF format, as soon as possible after the conference (with the presenters’ permission).